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Turning Your Law Firm Into A Virtual Office: File Sharing And Work Collaboration

The unprecedented coronavirus pandemic has taken our entire country by surprise. It’s left many businesses with no option but to close their doors in light of social distance requirements. For most companies, especially law firms, social interaction is at the core of your business.

Businesses that adapt quickly and implement technologies to enable virtual meetings, workflows, and project management with staff, clients, and professional partners, will be able to keep the doors “open.”

As everyone works through COVID-19 contingency plans and finds new ways to conduct business, we are here to help your law firm navigate through uncharted waters and operate to its fullest potential through this crisis.

Transitioning to a Virtual Office

Since our beginning, the team at ElderCounsel has worked from their respected homes across the country. Over the years, we’ve invested heavily in technology and systems to increase productivity within our team, streamline communications and processes, and provide quality service and value to our members. Along the way, we’ve learned a lesson or two and tried many platforms and software to hone our virtual workplace.

One of the most critical functions needed in a virtual office is a space to collaborate on and share documents. Below are three systems we’ve utilized that might also work for your business.

File Sharing and Work Collaboration

Box
https://www.box.com/home
A cloud content management and file sharing service for businesses. Upload files—documents, videos, photos, etc.—to the service from your phone, tablet, or computer. Then you can access those files anywhere. Think of it as a floating hard drive that’s connected to all your devices.
Pricing: $0 for up to 10GB, $10/month for 100GB

Dropbox
https://www.dropbox.com/
A Dropbox Basic account is free and includes 2GB of space. You can download free apps to access Dropbox from your computer and mobile device.
Dropbox Business Pricing: $15 to $25/user/month
30-day free trial available.

Google Docs
https://docs.google.com
A free, cloud-based storage and document office suite offered by Google. Store, share, and collaborate on files in real-time. Create Docs, Sheets, and Slides–compatible with Microsoft Office file formats. Available as a web application, mobile app, and desktop application on Chrome.
Pricing: $0 for up to 15GB, $1.99/month for 100GB, $9.99/month for 1TB
Business version: $8/month for up to 25GB

We serve attorneys across the country and understand that every state has different rules and regulations about cloud storage and client confidentiality. Please research the requirements of your jurisdiction before implementing a storage and sharing service.

We believe many states may loosen up on their regulations during this crisis, so if you haven’t looked into it recently, it’s a good time to explore that again.

This article is part of a series to help you and your team get through this difficult time. Now more than ever, your clients need you. Subscribe to the blog to get each article delivered automatically to your inbox and receive updates to help you work through some of the unknowns of conducting business during times of uncertainty.

If you have questions or wish to discuss how to implement a contingency plan for your business, don’t hesitate to contact one of our Practice Solutions Advisors:

Lori Pulvermacher, MBA
[email protected]
608-370-5602
Schedule a call
Jim Wolverton, J.D.
[email protected]
720-689-1977
Schedule a call
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